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HOW IT WORKS

File to PDF app is seamlessly integrated within your Windows Explorer i.e., you will find PDF menu options that you get when you right-click any file or folder, making it very easy to produce PDFs from your files or folders in a click.
 
bullet Generate PDF from a file (office docs, images etc.)
bullet Generate PDF from an archived ZIP file
bullet Generate PDF from a multipage TIFF file
bullet Generate PDF from an Email MSG or EML file
bullet Generate PDF in batch from multiple files
bullet Generate PDF from a folder
bullet Combine multiple files to one PDF file
bullet Add or append files to an existing PDF file
bullet Email files as PDF attachments on the fly, in a single click
bullet Add Watermark (logo or brand) to PDF
bullet Add PDF security options - Create User Password and permissions
bullet Control and tweak the PDF output
bullet 120+ supported file formats for PDF conversion
 
Generate PDF from a file (Office docs, images etc.)
  The easiest way to generate a PDF from a file is to simply right-click that file in your Windows Explorer, and click 'Instant <filename>.pdf' menu. And the PDF will be generated with the same filename, at the same folder with the extension .pdf.
 

If you want more advanced control over the PDF output (e.g., to place the PDF file in a different folder location) , click 'Convert to PDF (Advanced)..' menu.


In the advanced mode, you can set passwords (user and master passwords), set security permissions such as preventing the PDF from being printed, copied or edited etc, and specify paper type, orientation or changing the destination output folder, or apply watermark.

 

Watch Video: Create Instant PDF from any files from your Windows Explorer


 

Generate PDF from an archived Zip file
  To quickly convert a Zip file to PDF, simply right-click that file in your Windows Explorer, and click 'Instant <filename>.pdf' menu.



By default, the app will automatically convert each of the file (located within the zip file) to PDF and place it in the same folder as that of the parent zip file. However, you can change this preference, to output the converted files to a subfolder having the same name as that of the parent zip file. Further more, you can also switch the preference such that all the files within the zip file are merged to one single PDF file.

If you want more advanced control over the PDF output, click 'Convert to PDF (Advanced)..' menu.


In the advanced mode, you can choose the PDF output mode for all files inside the Zip file (i.e., each file to own PDF file, or merge all files to one PDF file), set passwords (user and master passwords), set security permissions such as preventing the PDF from being printed, copied or edited etc, and specify paper type, orientation or changing the destination output folder, or apply watermark.

Watch Video: Produce instant PDFs from compressed Zip

 

Generate PDF from a multipage TIFF file
  To quickly convert a multipage TIFF file to PDF, simply right-click that file in your Windows Explorer, and click 'Instant <filename>.pdf' menu.



By default, the app will automatically convert all of the pages of the TIFF file to one single PDF file and place it in the same folder as that of the parent TIFF file. However, you can change this preference to output each page of the TIFF file to its own separate PDF file.

If you want more advanced control over the PDF output, click 'Convert to PDF (Advanced)..' menu. In the advanced mode, you can choose the PDF output mode for all pages of the TIFF file (i.e., each page to own PDF file, or merge all pages to one PDF file), set passwords (user and master passwords), set security permissions such as preventing the PDF from being printed, copied or edited etc, and specify paper type, orientation or changing the destination output folder, or apply watermark.

Watch Video: Produce instant PDF from a multi-page TIFF

 
 

Generate PDF from an Email MSG or EML file
  MSG and EML files are essentially emails in file form, created or saved from Microsoft Outlook or Outlook Express and may contain attachments, one or more email fields, message body, or contact information, appointment details, and one or more task descriptions. In Microsoft Outlook, you can create an MSG file by simply dragging and dropping a message, appointment, contact, or task item to a folder in Windows Explorer. Generally, many companies use MSG and EML files for archival or as part of their email-retention policy.

File to PDF can take MSG or EML files from your Windows folder and convert to PDF along with its attachments (if any) for easy sharing or archiving. You don't even need to open the MSG or EML in Microsoft Outlook.

A preview of a MSG file (e.g., Product New.msg as in the screenshot below) with 3 different attachment files - Word, PowerPoint, Excel docs.

To quickly convert a MSG or EML file to PDF, simply right-click that file in your Windows Explorer, and click 'Instant <filename>.pdf' menu.

 



By default, the app will automatically convert the attachments (if any) to their own PDF files, apart from the email itself. So effectively, you will have one PDF for the email and as many PDF files for that many number of attachments in that email.  However, you can change this preference (in Settings) to combine all attachments (if any) and the email itself to one single PDF file.

Watch Video: Produce instant PDFs from Email MSG or EML file

 

Generate PDF files in batch from multiple files
  Right-click multiple selected files in your Windows Explorer, and click 'Instant <FileName>.pdf' menu. This will convert each of the selected file to its own PDF file in batch.


If you want more advanced control over the PDF output, click 'Convert to PDF (Advanced)..' menu.


In the advanced mode, you can set passwords (user and master passwords), set security permissions such as preventing the PDF from being printed, copied or edited etc, and specify paper type, orientation or changing the destination output folder, or apply watermark.

 

Generate PDFs from a folder
  Right-click any folder in your Windows Explorer, and click 'Instant <Folder>/<FileName>.pdf' menu. This will convert all the files under that folder to its own PDF files in the same folder.


Likewise, if you want more advanced control over the PDF output, click 'Convert to PDF (Advanced)..' menu to set passwords (user and master passwords), set security permissions such as preventing the PDF from being printed, copied or edited etc, and specify paper type, orientation or changing the destination output folder, or apply watermark.

Watch Video: Produce instant PDFs from a Folder

 

Combine multiple files to one PDF file
  To generate one PDF file, select multiple files in Windows Explorer. Right-click and click 'Convert to PDF (Advanced)..' menu.


This will take you to the advanced mode window. Within the section 'Merge All to One PDF in', choose one of the destination option and change the one PDF file name if necessary. (Default is 'MergedDocuments.pdf')

 

Add or append files to an existing PDF
  To add or append files to an existing PDF, under Windows Explorer, right-click the files (that you wish to add/append to) and click 'Append to Existing PDF' menu.

 

The app will prompt you to choose an existing PDF file from your disk to which the chosen files will be added to. No matter what file types you have chosen, the app will convert each of the file to PDF before inserting to the parent PDF file.

Watch Video: Add or append any files to an existing PDF


 

Email files as PDF attachments on the fly, in a single click
  To email files as PDF, right-click the files under Windows Explorer and click 'Email as PDF' menu.

 

The application will automatically convert the selected files to PDFs and will be attached to a new email compose window.


 Please note, this feature only works if Microsoft Outlook is installed.

Watch Video: Instantly email files as PDF attachments


 

Add watermark (logo or brand) to PDF
  Adding watermark is a simple way to secure your PDF content. A watermark easily lets viewers identify the status of your PDF content, for instance, as a visual warning to designate your document as confidential or for internal use only. More importantly, watermarking each page of your PDF helps protect your intellectual property from being passed off as someone else’s work when it is shared with others. Adding a watermark of your company logo or brand on publication material not only adds a professional touch but also helps to identify ownership without completely locking the PDF down.


To add a watermark to new PDF file, right-click the source file (in this case, a word document) in Windows Explorer, and click 'Convert to PDF (Advanced)..' menu.


To add a watermark image or text annotation to your PDF files, click the 'Watermark' button.



You’ll get the following dialog box where you can choose the type, position of your watermark. You have two options on how to create a watermark:

 

Image as watermark - Click on the 'Image as watermark' radio option. To insert an existing image as a watermark, click on the Image button located at the extreme right corner and browse the open dialog box and select your image from your computer.
 



So here is what the word document file appears like before PDF conversion.



And this is what the converted PDF file looks like (in PDF reader software) - with the image embedded in the middle of each page of the PDF.




Text as watermark - Click on the 'Text as watermark' radio option. Type in your text (such as your company name, product name or brand etc). Customize the Font, Size, and Color of your text watermark. You can adjust the opacity of the watermark to allow text from behind to show through. You can also adjust the angle and rotation at which you want the watermark.



And this how the converted PDF file appears like when viewed in PDF viewer - with the custom text (e.g., company name embossed in each of the page)



 

Watch Video: Produce PDFs with logo or text as watermark

 

Add PDF security options - Create User Password and permissions
  A PDF file on its own is not as secure as you may think. Despite the versatility of PDF (as a universal file format) that preserves the look and feel of your original document regardless of platform or device, without security settings on your PDF publication, there is no way to prevent malicious users from tampering the file and taking credit for your content.

With File to PDF app, you can lock down your PDF content by setting password encryption and limited file permissions. This option is available when you press the 'Convert to PDF (Advanced)' menu option from the context menu in your Windows Explorer. And click the 'Security' button in the advanced mode panel (as shown below).


 

The security panel option shows up and has two sections - Document Open and Permissions.


Check the option 'Require a password to open the document' to set a password that will be required by your intended recipients for opening and viewing your PDF content. And type the password in the box. This is the simplest way to filter out your intended recipients from malicious users. With a password, your PDF content is locked and act as a first security layer to secure your information at the most basic level.


Check the option 'Restrict Editing and printing of PDF' under Permissions section to add another level of security to your PDF content should your file be accidentally accessed. While people may be able to view it, ensure that viewing is all they can do with it. For instance, you can restrict activities from printing content to copying text. You can also set a master password so that in case you want your team members to perform unrestricted activities on the PDF material, they can do so by entering this master password.
 

Checking the PDF’s Properties > Security dialog in any PDF viewer, users can see what permissions are given to the file, if any.


Watch Video: Create PDF password and restrict Editing/Printing permissions

 

Control and tweak the PDF output
  You can use the 'Settings' panel to control PDF output and fine tune the usability of the File to PDF application. You can launch the File to PDF Settings panel from Start Menu > All Apps > File to PDF for Windows menu.
 

 

Alternatively, you can click the 'Settings' button from the Advanced PDF mode window.


With the Settings panel, you can configure the PDF conversion and output preferences. For instance, you can choose how the output will be (i.e., in single one PDF or in own, multiple PDFs) when you convert a
1) Zip file to PDF
2) MSG or EML email file to PDF
3) TIFF file to PDF
 

 

120+ supported file formats and types for PDF conversion
  Along with the most conversion options and content control over your PDF contents, File to PDF application provides you with the unique ability to generate PDF documents from almost any file formats. Files with the following types would be automatically converted to PDF:
 

Microsoft Word Files (.docx, .docm, .doc, .dot, .dotx, .dot, .dotm)
Microsoft Excel files (.xl, .xlsx, .xlsm, .xlsb, .xlam, .xltx, .xltm, .xls, .xlt, .xla, .xlm, .xlw, .uxdc,)
Microsoft PowerPoint Presentation files (.pptx, .ppt, .pptm, .ppsx, .pps, .ppsm, .potx, .pot, .potm)
Single File Web Page (.mht; .mhtml)
Web Page (.htm; .html)
Rich Text Format (.rtf)
Plain Text (.txt, .prn, .csv, .log, .ini, .config)
Programming files (.c, .h, .cs, .vb)
XML Document (.xml)
OpenDocument Formats (.odt, .odp, .odc, .ods)
Works 6.0 – 9.0 (.wps)
Multi-page TIFF (.tif)
1Compressed Zip (.zip)
2MSG Email file (.msg)
3EML Email file (.eml)
4Camera RAW files  (.raw, .nef, .nrw, .cr2, .crw, .pef, .arw, .srw, .sr2, .orf, .mrw, .mdc, .dcr, .kdc, .mos, .erf, .raf, .3fr, .dng, .mef, .rw2, .x3f, .srf, .ari, .bay, .cri, .cap, .iiq, .eip, .dcs, .drf, .k25, .fff, .ptx, .pxn, .r3d, .rwl, .rwz, cs1, cxi, j6i)
Image files
(.bmp, .gif, .png, .jpg, .jpeg, .tif, .tiff, .pcx, .psd, .cut, .dds, .ico, .lbm, .pcd, .pcx, .pic, .psp, .sgi, .tga, .exr, .hdr, .iff, .jng, .ppm, .pgm, .pbm, .pfm, .ras, .wbmp, .xbm, .xpm, .mng, .koa, .j2k, .jp2, .jbig2, .wmf)


1Also supports converting files from inner ZIP file (embedded within another ZIP/MSG/EML file attachment) to PDF.
2Also supports converting inner MSG and attachments (embedded within another ZIP/MSG/EML file attachment) to PDF.
3Also supports converting inner EML and attachments (embedded within another ZIP/MSG/EML file attachment) to PDF.
4RAW formats and Brand

RAW Extension Brand RAW Extension Brand
raw Panasonic/Leica ari Arri Alexa
nef, nrw Nikon bay Casio
cr2, crw Canon cri Cintel
pef, ptx Pentax cap, iiq, eip Phase One
arw, srf, sr2 Sony x3f Sigma
srw Samsung rw2 Panasonic
orf Olympus fff Imacon/Hasselblad raw
mrw Minolta pxn Logitech
mdc Agfa, Minolta r3d RED Digital Cinema
dcr, dcs, drf, k25, kdc Kodak rwl Leica
mos Leaf rwz Rawzor
erf Epson mef Mamiya
raf Fuki j6i Ricoh
3fr Hasselbald cxi FMAT
dng Adobe cs1 Sinar CaptureShop
       
 
 
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